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Title:  Administrative Assistant

Location: 

Odessa, TX, US, 79762

Company:  Univar Solutions USA Inc
Requisition ID:  24325

Want to work for a company that is reimagining distribution?  Join Univar Solutions, the premier global distributor of chemicals and ingredients.  Our goal is to function as a direct extension of our customers’ teams; to serve as an ally in their quest of business success. 
 

At Univar Solutions, we’re building on our more than 90 years of experience  and drawing on deep resources – inventory and logistics experts, scientists, PhDs, procurement, customer service, sales and marketers-to deliver consultative services and an unmatched portfolio to solve customers’ formulation and operational challenges.  When you work for Univar Solutions, you’ll play an important role in shaping how we deliver more than chemical and ingredients. 

 

 

Primary Purpose:

Perform and coordinate a wide variety of complex administrative duties. Support an individual or a business unit. Direct and respond to incoming inquires. Interpret department and corporate policies and procedures. Gather, compile and maintain data. Coordinate special projects.

 

Specific Duties and Responsibilities:

  • Use PC to prepare correspondence, statements, and reports with some direction, for supervisor’s signature.
  • Responsible for standard office procedures, sort, prioritize and distribute mail, order supplies, and answer phones.
  • Respond to customer inquiries.
  • Arrange and coordinate meetings and conferences with all levels of employees.
  • Gather, compile and maintain data, files, record systems.
  • Maintain budget records, prepares check requests and response memos.
  • May make meeting or travel arrangements.
  • Receive and place telephone calls, greet callers, prioritize and handle/forward messages in supervisor’s absence.
  • May coordinate personnel issues and act as lead to office assistants.
  • Special projects as assigned.

 

 

Specialized Knowledge/Skills:

  • Excellent verbal and written communications skills including strong skills in English usage, spelling, grammar and punctuation
  • Strong customer service skills and experience with problem resolution
  • Self-motivated
  • Dependable
  • Strong organizational and time management skills
  • Ability to work effectively and diplomatically with all levels of personnel
  • Good analytical skills, detail oriented
  • Knowledge of cGMP requirements as it pertains to FDARP as applicable to the facility
  • PC skills and knowledge of various software, including word processing, spreadsheets, and presentation software.
  • Ability to work well under pressure.  Capable of prioritizing diverse workload with conflicting time sensitive deadlines from various staff and supervisor

 

Education/Training

  • High school diploma or equivalent required
  • Five years minimum administrative/secretarial support experience required
  • Specialized secretarial training/education desired

 

Physical Demands/Environmental Conditions:

  • Office environment

 

Univar Solutions is an equal opportunity employer.  All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

 

We offer comprehensive benefits to employees including medical, dental, STD, LTD and life insurance, 401k, generous PTO and much more.


Nearest Major Market: Midland
Nearest Secondary Market: Midland

Job Segment: Secretary, Administrative Assistant, Administrative